01
Every call has a next step.
Give new and returning customers a helpful answer, after hours or while your team is on a job.
BUILT FOR HVAC. READY AFTER HOURS.
Turn missed calls
into booked jobs.
24/7 AI receptionist for HVAC businesses. Answers calls, qualifies customers, and books appointments automatically.
24/7 call answeringNo signup. No sales call.
THE CALL YOU DIDN’T HAVE TO TAKE01 / DEMO
BluePeak Heating & AirExample conversation · AI receptionist
DEMORECEPTIONIST
Thanks for calling BluePeak! I’m the AI receptionist. How can I help you today?
HOMEOWNER
My AC isn’t cooling. Could someone come out tomorrow?
RECEPTIONIST
I can help with that. What’s the address where you need service?
A clear path to the next appointment.Service details → availability → booking
Your customer gets an answer. Your team stays focused.
ONE LESS THING ON YOUR TOOLBELT.After-hours calls✳New service requests✳Appointment scheduling
LIVE HVAC DEMO
Hear DispatchFox
in action
Call our live HVAC demo and experience it exactly like a customer would.
BluePeak Heating & Air
Fictional business. Real-world scenarios.
Call +1 (737) 284-1577No signup. No sales call.
Example only. No real service appointments.A BETTER FRONT DESK
More time on the job.
Less time on the phone.
From the first question to the next available slot, give callers a helpful place to start.
02
From “hello” to your calendar.
Check availability and book appointments in a connected calendar, using your scheduling rules.
03
The right jobs. In your area.
Collect the service address, confirm your coverage area, and ask what the customer needs.
04
The details your team needs.
Capture names, callback numbers, and service requests so your team has context before following up.
05
Your business. Your playbook.
Customize the greeting, services, hours, and handoff instructions around the way you work.
06
Help beyond the first booking.
Handle appointment changes and cancellations when supported by your connected calendar.
HOW IT WORKS
Your number. Your rules.
More calls handled.
Keep your current number
Forward missed or after-hours calls to DispatchFox. You do not need to replace the business number your customers already know.
DispatchFox handles the call
It answers, collects the customer’s details, understands the service request, checks availability and follows your business rules.
The job gets booked
DispatchFox schedules the appointment directly into your configured calendar or scheduling workflow.
BUILT AROUND YOUR BUSINESS
Built around the way
your business already works
We configure your receptionist around your HVAC business, then test the call and booking flow with you before launch.
Calendar and scheduling compatibility is confirmed during setup.
- Your services
- Your service area
- Your business hours
- Your booking rules
- Your qualification questions
- Your calendar and scheduling workflow
FOR OUR FIRST HVAC PARTNERS
A front desk.
Without the
extra desk.
A dedicated partner program for HVAC businesses ready to shape the future of their front desk.
Limited to our first 3 HVAC partners.
Custom setup. Ongoing management and support.
Custom setup. Ongoing management and support.
Founding Partner Offer
$299 / month
Plus $299 one-time setup
- 500 AI call minutes/month included
- 24/7 AI phone receptionist
- Appointment booking
- Rescheduling and cancellations
- Calendar integration
- Customer information collection
- Service-area screening
- Custom setup for the HVAC business
- Ongoing management and support
Additional usage: $0.25/min over 500 minutes
Early partners receive custom setup at launch pricing in exchange for product feedback.
GOOD QUESTIONS
Let’s clear
a few things up.
Do I need to change my business phone number?
No. DispatchFox can work through call forwarding, so you can keep the number your customers already know.
What happens if I already use a calendar or scheduling system?
We configure DispatchFox around your current workflow and scheduling process. We confirm compatibility during setup before connecting a calendar or scheduling system.
What if certain calls need to reach a human?
Call routing can be configured around your business needs during setup.
Is DispatchFox a generic chatbot?
No. Each setup is configured around the HVAC company’s services, hours, service area, booking rules and customer workflow.
What happens if I go over the included 500 minutes?
Additional usage is billed at $0.25 per minute.
Do I need a sales call to get started?
No sales call is required. Share your business details using the form below. We can discuss your setup by email.
Is BluePeak Heating & Air a real customer?
BluePeak Heating & Air is a fictional demo business. The conversation on this page is an illustrative example, not a live call, customer testimonial, or actual booking.
FOUNDING PARTNER PROGRAM
Become a
Founding Partner
Tell us a little about your HVAC business. We’ll follow up by email to discuss your setup.
Limited to our first 3 HVAC partners.
No sales call required.